With Harvest, you’ll be spending less time managing your timesheet, and more time focusing on the task at hand. Review detailed task notes for better project tracking.View how your teammate’s time is broken down by project/task to stay in sync.Track mileage and more for reimbursement.Take receipt photos and upload right to Harvest.View and edit current/previous time entriesĬAPTURE RECEIPTS AND LOG EXPENSES, CONVENIENTLY.Support for manual entry of billable and nonbillable hours.Use Quick Time Entry to add time common time values with one tap.Tap to start/stop project and task timers from anywhere.View a summary of how you spend your time.Save commonly used time entries to the Home Screen.For teams, view how your teammate’s time is broken down by project & tasks to stay in sync. Send professional invoices to each of your clients. The expense tracker allows you to snap receipt photos with your phone as you enter expenses, and keeps all your records organized. Use the beautiful timesheet to start a new timer on the train, or stop the one you left running at the office. With other systems, we could never get our team to enter enough detail to make this kind of reporting & intelligence gathering possible, but Harvest is so easy to use that we now have 100% time-tracking compliance.Easily track time, log expenses, and manage invoices on-the-go with Harvest. We immediately ordered a new computer, stopped the bleeding hours, and put a smile on her face! After investigating further, we realized that her computer was aging, and we were losing hours of billable time every month from these restarts. My favorite example is a recent one: we were reviewing a report of employee “Admin” time (the catch-all category we use for time we don’t know how to categorize) when we noticed that every day around the same time, one of our employees logged 20-30 minutes for “computer crashed, rebooting, reopening applications, redoing work I lost”. We’ve also found some very interesting things when running custom reports that helped us decide to create new positions, redistribute job responsibilities, and make other improvements. When it’s time use Bidsketch to develop a proposal for a new project, we run time reports from similar projects so we can be sure to give accurate estimates. Every two weeks we run invoices against the time tracked and send them electronically to clients for payment, and we review any overdue invoices so that project managers can communicate appropriately with clients.Every few days, we run a project budget report to review our “burn rates” and drill down to the detail if we have questions about how time is being spent.We also compare it to the same period from the previous month to see if we are tracking over- or under- our revenue targets. Every week, we review our time from the previous week to make sure our billable hours are trending in the right direction, and to see who is being over- and under- utilized.What happens if my team size changes If you’re paying monthly, you can add or remove seats at. Every day, we review time sheets to spot any errors in how time is categorized or any “unhealthy trends” in a project If you pay for the year in advance, you’ll get a 10 discount on your bill If you have 10 or more seats and pay for the year in advance, you can also request an invoice when you upgrade and pay for your subscription via check or bank transfer.It took a little practice to figure out how much detail we really needed to make informed decisions, but the built-in reports have become an essential tool to running our business: We hooked up our BaseCamp account so we can import our clients and projects, and we looped in our account so our clients can pay their invoices online by credit card (easy payments = cash sooner!).īest of all, Harvest really helped open our eyes to where our time was being spent, and where we could make improvements. We set it up to connect with our Google Apps account so we only have to remember one login. It’s a great web-based interface that’s really easy to use and has all kinds of useful integrations. 12 people + 1 type A CEO = lots of frustration over inconsistent time trackingĪfter trying a few different systems that were either too simple or too complex, we finally found our “just right” solution: Harvest Time Tracking & Invoicing.12 people + 48 projects + 30 days = lots of opportunity for data entry mistakes.37 outstanding invoices + varying payment terms and due dates = unpredictable cash flow.37 clients + 48 projects = crazy messy spreadsheet.But as we grew we found ourselves wondering where all of our time was going (hint: more people means more communication and internal projects), and found that our old methods were not scaling very gracefully: In the early days, we used a spreadsheet for time tracking, and Quickbooks to create invoices and track payments. Time tracking, invoicing, and tracking payments are some of the most important activities in a growing company’s cash flow and bottom-line, but it’s also a pain in the you-know-what.
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